DUNNVILLE HORTICULTURAL SOCIETY
ANNUAL GENERAL MEETING
GRACE UNITED CHURCH
Thursday, January 21 , 2010 at 7:30 p.m.
| MEETING CALLED TO ORDER BY PRESIDENT KAREN WALTHAM. INTRODUCTIONS MADE TO MARVIN MYHRE, DIRECTER OF DISTRICT 9 WHO WILL CONDUCT THE INSTALLATION OF NEW EXECUTIVE AND OFFICERS. MR. MYHRE STATED THAT MEMBERSHIP OF THE BOARD SHALL BE PUT FORWARD AT THE ANNUAL MEETING BY A NOMINATING COMMITTEE WHOSE MEMBERSHIP SHALL BE DETERMINED BY THE BOARD. ADDITIONAL NAMES AMONG THE ELIGIBLE MEMBERSHIP MAY BE PROPOSED FROM THE FLOOR FOR ANY ELECTED POSITION OF THE BOARD. THE ELECTED MEMBERS OF THE BOARD OF DIRECTERS SHALL BE; PRESIDENT, PAST PRESIDENT, VICE PRESIDENT, AND 10 DIRECTORS. THESE BOARD MEMBERS SHALL BE ELECTED AT THE ANNUAL JANUARY MEETING OF THE SOCIETY. THE PRESIDENT’S TERM OF OFFICE SHALL BE 2 YEARS. TREASURER AND SECRETARY ARE CONSIDERED MEMBERS OF THE BOARD AND SHALL BE APPOINTED BY THE BOARD FROM AMONG ITS MEMBERSHIP OF THE SOCIETY. BOTH ARE APPOINTED BY BOARD AT THE FIRST EXECUTIVE MEETING AFTER THE ELECTIONS OR RE- APPOINTED.
THE NEW EXECUTIVE ARE; PRESIDENT; JUDY JEFFERY PAST PRESIDENT; KAREN WALTHAM 1ST VICE PRESIDENT; PAT TAYLOR VAN NATTER 2ND VICE PRESIDENT; BETTY BALLANGER SECRETARY; DORIS THOMSON TREASURER; TERESA BORODYN 1ST YEAR DIRECTORS; 2ND YEAR DIRECTORS; AUDITOR; CRAIG STARRS OF;
MEETING OPENED BY NEW PREIDENT JUDY JEFFERY WITH WELCOME TO ALL, ASKING FOR MEMBER PARTICIPATION IN THE UPCOMING YEAR. THANKS EXPRESSED TO KAREN WALTHAM FOR ALL HER HELP THE PAST 3 YEARS. PRESIDENT JUDY JEFFERY EXPLAINED THAT WE WILL HAVE A CHANGE IN OUR MEMBERSHIP YEAR, TO END WITH NOMINATIONS IN OCTOBER AND ELECTION OF OFFICERS IN NOVEMBER, WITH NO DECMEBER MEETING THIS GIVES THE TREASURER 2 MONTHS TO HAVE BOOKS FINALIZED AND AUDITED AND PLAN BUDGET FOR UPCOMING YEAR AND WE CAN ALSO OBTAIN SPEAKERS IN ADVANCE. PRESIDENT JUDY JEFFERY SPOKE ON ANCHOR PROJECT ON MAIN STREET THAT HAS BEEN COMPLETED WITH INSTALLATION OF METAL PARK BENCHES. PRESIDENT JUDY JEFFERY READ THE ANNUAL REPORT OF TREASURER TERESA BORODYN THAT HAD BEEN AUDITED BY CRAIG STARRS OF CRB ACCOUNTING & TAX, 710 NINTH STREET, HAMILTON, L8T 1Z9 WITH COMPLIMENTS ON A JOB WELL DONE. SECRETARY DORIS THOMSON READ THE MINUTES OF OUR LAST MEETING AND WAS 2ND BY MAURA COOPER. HAND OUTS INCLUDED; JANUARY NEWSLETTER, & MINUTES LAST MEETING. ALSO AVAILABLE WERE; GENERAL GUIDE FOR HORTICULTURE SOCIETY OFFICERS AND DIRECTORS AND GUIDELINE FOR VOLUNTEER HOURS. PRESIDENT JUDY JEFFERY SPOKE ON UPCOMING PLANS THIS YEAR TO CELEBRATE DUNNVILLE’S 150TH BIRTHDAY AND ALSO THE DUNNVILLE HORTICURE 0F 81 YEARS. OUR SOCIETY WILL BE TEAMING WITH BOB ALTON OF ALTON’S GREENHOUSE AND THE CHAMBER OF COMMERCE TO PLANT THE FLOWER BEDS AND HANGING BASKETS. COLOUR THEME SHALL BE RED, WHITE AND BLUE REPRESENTING THE UNION JACK FLAG, NEW PROJECT FOR THE UPCOMING YEAR MIGHT BE A WATER FEATURE AT CORNER OF ROYAL BANK, WHERE NEW FLOWER BED IS PLANTED.PLANS ARE NOT YET FINALIZED. A SUGGESTION BOX WILL BE ON DISPLAY AT EACH MEETING, PLEASE FEEL FREE TO EXPRESS YOUR VIEWS ON WHAT OUR SOCIETY NEEDS, COMPLAINTS, SUGGESTIONS, ETC.WE WOULD LIKE TO HEAR WHAT YOU WANT, WHAT WE SHOULD BE DOING, CONTACTS LIKE A GREAT SPEAKER, BUS TRIPS, WORK SHOPS, JUST TELL US YOUR THOUGHTS. ALSO A FREE TABLE WILL BE AVAILABLE, PLEASE FEEL FREE TO HELP YOURSELF. MEMBERSHIP WAS ASKED ABOUT CHANGING HOUR OF MEETING START TO 7:00 P.M. INSTEAD OF 7:30 P.M. AND VOTE WAS IN FAVOUR 0F 7:00 P.M. PLEASE MARK THE CHANGE IN TIME ON YOUR CALENDAR. PRESIDENT JUDY JEFFERY ANNOUNCED THAT WE WILL BE HELPING TO SPONSOR THE MAYOR’S 10TH ANNUAL CHARITY GOLF TOURNAMENT ON FRIDAY JUNE 18, 2010 AT SUNDRIM GOLF COURSE, IN CALEDONIA.WE WHERE CHOSEN AMONG A LIST OF 10 RECIPIENTS OVER THE PAST 10 YEARS. TOURNAMENT CO-ORDINATOR IS HEATHER FLAHERTY, WHO CAN BE REACHED AT 905-318-5932, EXT 241 hflaherty@haldimandcounty.on.ca WE SHALL NEED; – SILENT AUCTION ITEMS DONATED – TAX RECEIPTS WILL BE ISSUED. THANK YOU WAS EXPRESSED TO MAYOR MARIE TRAINER FOR INCLUDING OUR SOCIETY. THERE ARE 18 RECIPIENTS AND EACH WILL NEED 2 ORGANIZERS. BETTY BALLANGER HAS VOLUNTERED FROM OUR SOCIETY, WE SHALL NEED 1 MORE. MEETING ADJOURNED BY PREIDENT JUDY JEFFERY. NEXT EXECUTIVE MEETING; THURSDAY FEBRUARY 11 AT 7:00 P.M. AT DUNNVILLE CHAMBER OF COMMERCE. NEXT REGULAR MEETING THURSDAY FEBRUARY 18 AT 7:00 P.M. AT GRACE UNITED CHURCH. REMEMBER THE TIME CHANGE. SPEAKER WILL BE BOB ALTON OF ALTON’S GREENHOUSES. Doris Thomson, DHS Secretary |